General
1. These Terms & Conditions (“T’s & C’s”) constitute an agreement between the individual or organisation booking the Hall (the “Hirer”) and Kilmaronock Millennium Association (“KMA”) which administers and manages the operation of Kilmaronock Millennium Hall (the “Hall”).
2. Booking of the Hall or any part therein confirms the Hirer’s agreement to and acceptance of these Ts & Cs.
3. The Hirer shall ensure that the minimum of noise is made on arrival and departure from the Hall. Hires will terminate at midnight (12pm) unless varied by agreement in advance.
4. The Hirer shall ensure that no animals, except guide dogs, are brought into the Hall.
5. The Hirer will have access to those parts of the Hall specified in the booking confirmation.
6. All bookings must include sufficient set up and cleaning up time and will be charged accordingly as advised at the time of booking.
7. The Hirer must be 18 or older.
8. Bookings may be charged in advance and a deposit may be required that will be returned after the hire when the Hall is left clean and undamaged.
9. The Hirer will have access to those parts of the Hall specified in the booking confirmation.
10. Bookings will be charged according to the online booking system. For some bookings a deposit may be required that will be returned after the hire when the Hall is left clean and undamaged.
Hirer’s Responsibilities
11. The Hirer will, during the period of hiring, be responsible for supervision of the premises, the fabric and the contents (to the extent impacted by the hirer’s activity), their care, safety from damage and the behaviour of all persons using the premises, whatever their capacity.
12. The Hirer shall not use the premises for any purpose other than that described in the Booking Request
13. No alcoholic drinks must be taken into the premises and no application for an occasional licence to sell or dispense alcoholic drinks may be made without consent from KMA.
14. The Hirer shall ensure that sub-contracted activities such as mobile discotheques, catering etc are fully insured against public liability for their operation.
15. The Hirer shall ensure that all children on the premises are under adult supervision at all times, and that Children are not permitted in the kitchen & bar.
16. At the end of the hiring, the Hirer shall be responsible for leaving the premises and the surrounds in a clean and tidy condition, properly locked and secured unless directed otherwise and any contents which have been temporarily removed from their usual positions properly replaced.
17. The Hall will be provided to the Hirer in a clean and functional condition. The Hirer shall return the premises to an equivalent condition at the end of the hire, including sweeping/mopping the floors and cleaning the kitchen, and ensure that any rubbish accumulated during the hire is removed from the Hall and placed in the receptacles provided or taken away.
18. After the event, the Hirer must return promptly any keys provided for access to the Hall.
19. The Hirer shall, if preparing, serving or selling food, observe all the relevant food health and hygiene legislation and regulations including those detailed on any notice in the kitchen or other part of the Hall.
20. The Hirer shall ensure that any electrical appliances brought to and used at the Hall shall be safe, in good working order, used in a safe manner and have a current Portable Appliance Test (PAT) sticker.
Cancellation Policy
21. Bookings can normally be changed without charge unless advance payment has been made in which case the advance payment will be forfeited/non-returnable
22. Cancellation of weddings or conference bookings will be subject to the following cancellation charges in addition to forfeiture of any advance payment - cancellation more than 3 months before the booked date = 10% of the unpaid balance, between 3 months and 1 month = 25% of the unpaid balance, less than 1 month = 90%. of the unpaid balance
Liability of Hirer & indemnities
The Hirer will be liable for:
23. the cost of repair of any damage done to any part or contents of the Hall including its grounds as a result of the use of the Hall by the Hirer
24. all claims, losses, damages and costs made against or incurred by KMA, its trustees, employees, volunteers, or agents in respect of damage to or loss of property or injury to persons arising as a result of the use of the Hall by the Hirer.
25. all claims, losses, damages and costs made against or incurred by GCT, its trustees, employees, volunteers or agents as a result of any nuisance caused to a third party as a result of the use of the Hall by the Hirer
Emergencies, Health & Safety & Fire Regulations
26. In the event of an emergency please telephone any member of KMA (displayed on hall notice board).
27. There is a no smoking policy throughout the Hall including the balconies.
28. In case of fire or suspected fire, first evacuate the building.
29. The Hirer shall note the location of fire-fighting equipment and comply with all fire precautions and evacuation procedures as per the “In Event of Fire” notices posted in the Hall.
30. Users must read all Fire notices and know locations of fire doors, exit routes and fire extinguishers.
31. Except when in use (especially when the building is empty), all fire doors (all clearly marked KEEP SHUT, must be kept closed
32. All exit routes (mostly the corridors) must always be kept clear of obstructions, trip hazards and slip hazards.
